Once an establishment is registered under the Employee State Insurance (ESI) scheme, it must comply with certain statutory requirements to ensure uninterrupted benefits for employees and to avoid penalties or legal action.

• Attendance Register
  Every establishment must maintain an updated attendance register for all employees. This record is essential for internal management and ESIC inspections.
• Register of Wages
  A detailed wage register must be maintained to accurately reflect salaries, deductions, and contribution calculations for ESIC compliance.
• Inspection Book
  Employers must keep an inspection book at the workplace to record visits and observations made by ESIC officials during inspections.
• Monthly Return & Challan Submission
  Monthly ESI returns and contribution challans must be filed within 15 days of the following month, including employee details and contribution amounts.
• Accident Register
  A register must be maintained to document any workplace accidents, ensuring proper reporting and employee safety compliance.

Timely compliance ensures uninterrupted ESI benefits for employees and protects employers from penalties, interest, or legal proceedings. Professional assistance can help businesses manage ongoing ESIC and EPF obligations efficiently.

The Employee State Insurance (ESI) is a statutory social security scheme introduced under the ESI Act, 1948 by the Government of India. It is designed to provide financial protection and medical benefits to employees during sickness, maternity, disability, or employment-related injury.

• Social Security for Employees
  ESI ensures that employees and their dependents receive access to medical care, cash benefits, and social security support during unforeseen circumstances.
• Contribution-Based Scheme
  Both employers and employees contribute monthly to the ESI fund:

  • Employee contribution: 0.75% of wages
  • Employer contribution: 3.25% of wages

  These contributions enable ESIC to provide healthcare and financial benefits.
• Wide Coverage of Establishments
  ESI applies to factories, offices, shops, restaurants, educational institutions, and other establishments employing the prescribed number of workers. Employees earning up to ₹21,000 per month (₹25,000 for persons with disabilities) are covered.
• Medical & Financial Benefits
  Benefits include full medical care, sickness benefits, maternity benefits, disablement compensation, dependents’ benefits, and funeral assistance.
• Mandatory Compliance
  Eligible employers must register under ESIC, deposit contributions on time, and maintain statutory records. Non-compliance can result in penalties and legal action under the ESI Act.

In conclusion, the ESI scheme plays a vital role in safeguarding employees and their families by providing long-term healthcare and financial security, while helping employers meet statutory compliance obligations smoothly.

To complete Employee State Insurance (ESI) registration, employers must submit specific documents to verify the establishment, employees, and compliance eligibility under the ESI Act, 1948. The required documents are listed below.

• Basic Identity & Address Proof
  Government-issued identity and address proof of the employer such as Aadhaar Card, Passport, Voter ID, or Driving License.
• Bank Account Details
  Business bank account number, IFSC code, and a cancelled cheque of the company’s bank account.
• Business & Registration Proof
  Registration certificate under the Factories Act or Shops & Establishment Act, along with the GST Registration Certificate (if applicable).
• Company Incorporation Documents
  Certificate of Incorporation (for companies) or Partnership Deed (for partnership firms), along with the Memorandum and Articles of Association (MoA & AoA), where applicable.
• Employee Details
  Complete list of employees, PAN cards, salary/wage details, attendance register, and family details of employees for ESI coverage.
• Management Information
  List of directors, partners, and shareholders of the establishment.

Note: Physical submission of documents is not required for online ESIC registration. All documents must be scanned and uploaded through the official ESIC portal.

The Employee State Insurance (ESI) scheme applies to specific establishments and employees as defined under the ESI Act, 1948. The eligibility criteria are outlined below:

• Applicable Establishments
  Any factory, shop, or commercial establishment employing 10 or more employees is required to register under the ESI Act. In certain states, the threshold may vary as per local notifications.
• Employee Coverage
  Employees earning up to ₹21,000 per month are covered under the ESI scheme and are entitled to medical and social security benefits.
• Women & Persons with Disabilities
  

  • Women employees earning up to ₹21,000 per month are eligible for maternity benefits.
  • Employees with disabilities earning up to ₹25,000 per month are also covered.
  • Benefits include maternity leave, medical care, miscarriage, and adoption-related support.
• Mandatory Registration
  To avail ESI benefits, registration of both the employer and eligible employees with the Employees’ State Insurance Corporation (ESIC) is compulsory.

Compliance with ESI eligibility requirements ensures that employees and their dependents receive essential healthcare and financial protection, while employers remain aligned with statutory obligations.

The Employee State Insurance (ESI) Act, 1948 defines an establishment as any organized business or workplace where persons are employed for wages, irrespective of its size, location, or nature of operations.

This includes factories, offices, shops, commercial establishments, service providers, educational institutions, and other organized workplaces.

• Establishments employing 10 or more workers (in some states, the threshold may be 20 employees).
• Employees earning up to ₹21,000 per month, or up to ₹25,000 per month in the case of persons with disabilities, are covered under the ESI scheme.

Once registered, such establishments are required to contribute to the ESI scheme, ensuring that eligible employees and their dependents receive statutory medical care and social security benefits as prescribed under the law.